Checklist for Each Holy Day Event

Project Management

(in coordination with Individual Task Forces)

Program

1. Schedule: Begins/Ends
2. Introduction: MC. Begins/Ends
3. Readings: How many? How long?
4. Music: How many? How long?
5. Audio Visual: DVDs, PowerPoint, Images, How many? How long?
6. Social portions: Activities? How long?
   1. Holy Day Committee Members
   2. Holy Day Task Committee for Decorations (2 people asked for each different Holy Day)
   3. Holy Day Task Committee for Food and Beverages (2 people asked for each different Holy Day)
   4. Holy Day Task Committee for Volunteer coordination (2 people asked for each different Holy Day)
   5. Holy Day Task Committee member Liason for Each Task Force (2 people)
   6. Holy Day Committee LSA Liason
   7. Treasurer
   8. Individual Task Force Committee Members (Liason with but not members of Holy Day Committee)
   9. MC
   10. Readers: How Many?
   11. Artists
       1. Musicians
       2. Presentators
       3. Story Tellers
       4. Writers
       5. Visual Artists
   12. Volunteer Coordinators
   13. People able and willing to do installation (with extra volunteers)
   14. People able and willing to do dismantling (with extra volunteers)
   15. Clean up crew (with extra volunteers)
   16. People willing to provide transportation
   17. People willing to help with phone calls

Human Resources

Room Design and Decorations

7. Rentals: Facilities
8. Floor Plans:
9. Flower arrangements: Large presentation arrangements (professional), smaller accents: centre pieces.
10. Room Dividers
11. Seating
12. Carpets
13. Table Clothes: theme based table runners
14. Installation/dismantling

Food and Beverages

Holy Day Committee chooses menu

Provide Task force with information

Coffee urns

Teas

Rental equipment: silver trays, cups, glasses, glass water jugs,

Recycling bins

Event Result Tracking
Budget

LSA guidelines

Reminders