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Checklist for Each Holy Day Event

April 8, 2008

    Project Management

    (in coordination with Individual Task Forces)

Program

  1. Schedule: Begins/Ends
  2. Introduction: MC. Begins/Ends
  3. Readings: How many? How long?
  4. Music: How many? How long?
  5. Audio Visual: DVDs, PowerPoint, Images, How many? How long?
  6. Social portions: Activities? How long?
    1. Holy Day Committee Members
    2. Holy Day Task Committee for Decorations (2 people asked for each different Holy Day)
    3. Holy Day Task Committee for Food and Beverages (2 people asked for each different Holy Day)
    4. Holy Day Task Committee for Volunteer coordination (2 people asked for each different Holy Day)
    5. Holy Day Task Committee member Liason for Each Task Force (2 people)
    6. Holy Day Committee LSA Liason
    7. Treasurer
    8. Individual Task Force Committee Members (Liason with but not members of Holy Day Committee)
    9. MC
    10. Readers: How Many?
    11. Artists
      1. Musicians
      2. Presentators
      3. Story Tellers
      4. Writers
      5. Visual Artists
    12. Volunteer Coordinators
    13. People able and willing to do installation (with extra volunteers)
    14. People able and willing to do dismantling (with extra volunteers)
    15. Clean up crew (with extra volunteers)
    16. People willing to provide transportation
    17. People willing to help with phone calls
  7. Human Resources

    Room Design and Decorations

  8. Rentals: Facilities
  9. Floor Plans:
  10. Flower arrangements: Large presentation arrangements (professional), smaller accents: centre pieces.
  11. Room Dividers
  12. Seating
  13. Carpets
  14. Table Clothes: theme based table runners
  15. Installation/dismantling
  16. Food and Beverages

    Holy Day Committee chooses menu

    Provide Task force with information

    Coffee urns

    Teas

    Rental equipment: silver trays, cups, glasses, glass water jugs,

    Recycling bins

Event Result Tracking
Budget

LSA guidelines

    Reminders
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